How often do you consider the tools that will help you manage your time better? This is a frequent question, yet it is challenging to respond to. Fortunately, the best productivity tools and apps can easily help you achieve your productivity goals.
Maintaining a high level of productivity can be difficult due to multitasking and defocusing, especially if you work remotely.
One of the major challenges that people face in the modern world is finding a way to keep pace with their hectic lives. The stress and strain caused by time crunches and work overload has given birth to various remote work tools and productivity tools.
These tools have been developed to eliminate confusion, save time, and create harmony between work, personal life, hobbies, and relationships.
In this article, you will learn about the best productivity tools and applications to help you get more done.
What Are The Best Productivity Tools?
Productivity tools are essential for anyone who works online, even if working remotely. Below I share the best apps and services to help you improve your productivity.
1. Engagebay
Engagebay is an excellent productivity app for managing your customer relationships. It’s an affordable marketing, sales, and customer support software for small and medium businesses.
Not only does this software improve productivity and efficiency through automation and intuitive reports, but it also saves money as it is highly affordable.
Engagebay lets you connect with your customers across multiple channels, including email, phone, SMS, social media, and the web. This means you can engage with your audience where they most feel comfortable.
With Engagebay’s multistep visual automation builder, you can automate all your mundane and repetitive marketing/sales tasks so that your team can focus solely on the most important tasks: generating leads and selling.
Engagebay’s top features include free-forever CRM, unlimited contacts, enterprise-level marketing and sales tools, 360-degree customer view, intuitive and visual dashboards, and so much more.
2. ClickUp
ClickUp is one of the best productivity apps on the market. It is a project management tool and productivity platform that helps teams organize, track, and complete their work, keeping them all on the same page. It offers a range of features, including task management, time tracking, and collaboration tools.
One of the key features of ClickUp is its customizable task management system, which allows you to create and assign tasks, set up deadlines, and track the progress of all your projects with just a few clicks. Users can also use this project management software to manage their schedules and schedule meetings with team members.
ClickUp also has a number of collaboration tools, including the ability to comment on tasks, share files, and hold video meetings. These tools help teams stay connected and work together more effectively, even when they are not in the same location.
As one of the top project management tools, ClickUp is designed to help teams be more productive and organized by providing a single platform for all their work-related tasks and communication. This productivity app is available on desktop and mobile platforms, so you can use it on all your devices. If you want a tool with a similar feature to Clickup, check out this ClickUp alternative.
3. Monday.com
Monday.com is an online work management system that provides teams with a simple and effective way to plan, execute, and track the progress of their projects, allowing for multiple accounts.
It allows users to create projects, assign tasks and due dates, collaborate on documents, and share files. The platform also offers real-time notifications so that users are immediately notified when something changes in their project.
The beauty of Monday.com is that it’s flexible enough to be used as a stand-alone project management tool or an add-on to existing software packages such as Trello. It’s also completely free for small teams looking to improve their productivity, so there’s no reason not to try it.
4. Evernote
Digital applications like Evernote are a great alternative to notes on your desk that get lost all the time. The best feature of this application is the ability to exchange information with other users, such as media, pictures, sketches, texts – it’s all possible.
With Evernote, you can easily make your notes more interesting and understandable and even scan documents with ease without the need for a printer.
5. Slack
When teams use Slack, they can communicate and collaborate more efficiently. In both one-on-one and group settings, users can instantaneously share text, files, and other forms of media with one another. It’s convenient for teams to have everything in one place. Slack makes that possible by integrating with various other applications and services, such as Google Drive, Trello, and GitHub.
The search option in Slack is a powerful tool for locating messages and files, thanks to its easy-to-use interface. Slack’s built-in features, such as configurable notifications, task assignments, and the ability to set up automated answers, are also useful for keeping teams organized.
Slack’s primary goal is to improve team communication and collaboration so they can do more tasks in less time. This team collaboration software is accessible via desktop, online, and mobile devices and is used by businesses of all sizes and in many different sectors.
6. DeskTime
DeskTime is an application that will help you monitor how much time you spend on a particular task. Planning and cost calculation capabilities are among the more interesting features.
For instance, the application helps calculate the hourly rate, so you will know precisely how much money needs to be collected from the consumer.
With DeskTime, you can divide applications into different categories (“Important,” “Not important,” etc.) and turn them on and off depending on their priority level. It is when you stop being distracted by non-urgent alerts that it will be easier for you to complete the task on time.
7. Hootsuite
If your business is directly related to the maintenance of many social networks, this tool is essential for you.
Hootsuite is a social media management platform that will help you manage various social networks. With this productivity tool, you can schedule posts, release dates, make changes to your posts before publication, track all mentions of your pages, and more.
Hoosuite makes it easier to manage and monitor all your social profiles in one place instead of constantly logging into different accounts and getting confused in the data.
8. Google Drive
Google Drive is a cloud storage tool that will help organize all your files. It allows you to swiftly and simply access tables, files, and media and share them.
You no longer need to “attach a file” or wait for lengthy downloads. Sharing the link and allowing your team to edit, comment, or view is sufficient. As a collaboration tool, you can use it on multiple devices on the go, allowing you to keep your files always up to date.
As with many other Google apps (Google Calendar, Google Workspace, Google Docs), Google Drive will help you boost productivity since you can access it anywhere.
9. TeamViewer
TeamViewer is one of the world’s most trusted software for remote control, online meetings, and presentations.
The solution enables you to connect to any PC or server around the globe within seconds – to give support, to work together remotely, or to show your desktop on a web meeting.
The ability to share and control access to the desktop and files is this program’s key benefit.
10. Forest
Forest is the ultimate productivity tool that will help improve discipline and self-control. But how does it actually work?
You may use this app if you have trouble focusing and “getting behind” your phone. Start the app, set a timer, then “plant a virtual tree.” Your tree will “die” if you stop using the app midway.
One of the interesting advantages of the application is that every time you really stick to the timer, the company plants a real tree for you, thus helping the environment.
It is not difficult to design an app if you have the skills and a plan for it. Nonetheless, you must take the app development costs into account.
11. Pumble
Pumble is a great free productivity software for team communication and collaboration. Thanks to this application, you can create different channels for projects and then add a team.
It works as an email replacement tool or a team chat, and you get to keep all messages’ history forever, free of charge.
One of the advantages of this productivity tool is the ability to turn off notifications for a specific period so you can enjoy your deserved rest.
With Pumble, remote workers can interact as if they were in the same office. Best of all, it’s cross-platform, working on all major operating systems.
9 Tips To Help You Be More Productive At Work
Workplace efficiency is a must for any employee, including those working remotely. Whether you’re managing multiple platforms, such as a project management tool, task management software, customer relationship management tool, time tracking software, or simple collaboration tools for remote teams, it’s important to keep track of your health.
Below, I’ll provide you with the most effective strategies for increasing your efficiency at work.
1. Morning is the best time for the most important tasks
It is no secret that a person is most productive in the morning due to physiological characteristics. This assumes you should do all the most difficult tasks in the morning.
You will use less energy and work faster on other projects that you find more enjoyable.
2. Divide tasks into repetitive and singular
One excellent way to ensure you know exactly what you’ll do is to plan your day or week. Try to figure out what tasks you do daily, weekly, or monthly and put them in your planner as recurring.
Thus, you will immediately see how much time you have left for one-time tasks and when you can complete them.
3. Don’t get distracted while you work
To prevent being distracted, make your office as comfortable as possible. This will help you focus more, which will help you finish the task more quickly and clearly, which is exactly what you need.
To avoid being disturbed from your work, you might switch off your phone’s sound and notifications as well as the Internet.
4. The Pomodoro Technique or why rest is important
In any activity, it is very important to give yourself time to rest.
Jonathan Schuler says that the average mind wanders about 15-20% of the time during work.
You can get acquainted with the Pomodoro Technique, which will help you make your day more productive.
Late in the 1980s, Francesco Cirillo created the Pomodoro Technique, a time-management technique. It employs a timer to divide the work into intervals, typically 25 minutes long, with brief pauses in between. These intervals are named “pomodoros,” the plural in English of the Italian word pomodoro (tomato), after which the technique is named.
This technique will give the brain an unload while completing all the tasks.
5. Remember your priorities
When planning, make an effort to decide which tasks should be completed first. They enable you to always have productive days that are more enjoyable for you.
Remember that work should not take up 90% of your time.
6. Think about tomorrow now
Try to set aside 10-15 minutes at the end of the workday to review your scheduled tasks. You may have other things to consider as well.
By doing this, you can avoid having a panic attack the next day over anything you forgot or didn’t have time for.
7. Review the past week
Choose a day for yourself to reflect on the previous week. It can be Monday, Thursday, or Friday – whatever suits you.
By doing this, you will be able to either determine where it would be best to exert more effort or determine whether you succeeded in completing what you had planned.
And yet, it guarantees a good sleep without unnecessary thoughts, which is very useful.
8. Automate all possible routine moments
One of the key strategies for maximizing time savings when performing numerous tasks is automation.
If you have the opportunity to do this, do not lose it! If there’s a way to make this process easier for you, you shouldn’t continue doing it the same way.
One option is to automate your webinars. Evergreen webinars are pre-recorded so registrants can watch them at their convenience rather than having to choose a scheduled time to attend.
9. Quality sleep
And the most important of all tips – get enough sleep! It allows us to rest our minds, increasing our chances of having more productive days.
Conclusion
Productivity is very important for any kind of business. It should not only be remembered but also taken care of.
Whether you need productivity apps for gaining better focus, increasing your work efficiency, or just keeping track of ideas, there are plenty of tools available that can help. Try out a few of the tools and methods I’ve highlighted above and see which ones stick with you.
Improving your productivity is an ongoing process, so once you find something that works for you, don’t be afraid to try new things and incorporate them into your workflow. The more efficient you become, the better your work will be too. Fortunately, various productivity tools can help you improve your workplace productivity.
Try to choose from all possible productivity tools the most suitable for you to make things easier and save time and money. With the right priorities, you can achieve many peaks.